Archive for the ‘Event Planner’ Category:

5 Qualities Of A Great Event Planner!

Amongst other things, an event planner helps to take a whole load of stress and headache off your event planning and execution. He or she will help to propose ideas based on what you want, suggest other possible ways of doing things, execute them and make your vision a reality.

Basically a good event planner knows the 3 most important things:

1) what it takes to get the job done

2) how to get it done

3) when each tasks should get done

Here are the 5 qualities to look out for when choosing an event planner:

A) Loves People

Look for someone who is able to listen to your wants and needs. What you want achieved, what are your must haves, what would be ideal?

A good event planner listens to you, and when appropriate, advises you on what else can be done or what needs to take place first before anything can happen. He or she should be able to empathise with you and your challenges.

B) Dependability

How fast he or she respond to your queries and requests is a gauge of how reliable your event planner is. Imagine if the event is just 3 days away and your event planner is  uncontactable! Always request for one point of contact and see how fast he or she respond to you during the initial stages – e.g coming back with a proposal, tweaking the event budget to your satisfaction, updating you on progress, replying to your emails, etc.

C) Experience and credibility count:

An experienced event planner helps you see the big picture. He or she is able to conceptualise the event and help you envision the final outcome.

Where appropriate asks for past testimonials, credentials and event track record that the event planner has personally done. If it was a referral from someone you know who has contracted them before and has been pleased with their services, all the better.

D) Great connections!

A good event planner is someone who is well-connected. They have a whole library of resources, huge lists of suppliers to choose from and lots of interesting places to recommend to you. They should be able to provide you with great recommendations for everything relevant to your event: venues, corporate gifts, entertainers, photographers, decorations, etc. Take note of how well they advise you on the programme flow, ability to suggest appropriate event themes and provide you with choices. A good event planner guides you to make good decisions.

E) Have mutual trust and respect for you as the client

It is how well you work with him or her that matters most. You must give your event planner the trust and the freedom to perform and vice versa.

A good event planner will make the effort to make you feel comfortable and gives you the assurance that you are in good hands. They are your partners. Don’t just treat them as “another supplier”. Give them the due respect if they deserve it.

A good event planner can make or break your event. So choose wisely and  good-luck!

 

©2011 Maya Kuchit-Desjarlais, Convention Links (S) Pte Ltd


WANT TO USE THIS ARTICLE IN YOUR EZINE OR WEB SITE?

You can, as long as you include this complete blurb with it: The EventWhiz(TM), Maya Kuchit-Desjarlais publishes an ezine every 1st Thursday of the month on Creating Events That Work! Our ezines talk about and share practical experiences in running successful events. These bite-sized info, tips & ideas are specially suited for the busy, time-crunched Corporate Executives, Business Owners, Event Officers, Executive Assistants, Administrative Professionals, Marketing & HR practitioners who want to run their own events successfully, hassle-less, stress-free and with more grace & ease! If you’re ready to create successful events, easily AND get the recognition you deserve – get your FREE tips now at www.eventwhiz.com

Visit www.successfuleventplanningstrategies.com

Archive for the ‘Event Planner’ Category:

7 Habits Of A Highly Effective Event Planner!

1) Be Proactive

As the eventplanner, you must anticipate what’s going to happen in the next minute or the next hour at any event. You can’t leave things to chance. You must have a clear idea of where the event is going and what needs to happen to make everything go smoothly. You must be able to read the situation well. In all my years as an eventplanner, I have never had an event that went wrong due to a lack of foresight or  for not being proactive enough. The money is in the details…In these situations, you’ve gotta sweat the small stuff.

2) Begin With The End In Mind

Always have an objective for your event. What do you hope to achieve from having the event? Is it to reward your staff, to give them due recognition for outstanding work performance, to celebrate. What do you have in mind? As the eventplanner, always visualise clearly how you want  your event to turn out. Be clear on your objectives so that you know what needs to be done to get there.

 

3) Put First Things First

Prioritizing is an important step to planning a successful event. I would always work backwards from an event date. An effective eventplanner knows that for an important event to happen, something else must happen first. For example, if your job is to ensure at least 100 attendees to the event, make sure you have the numbers or at least know how to get the numbers before
booking a function room that can fit 500! Be on the conservative side and plan from there.

4) Think Win/Win

This principle is important as an eventplannerworks with many peoplethat matter to ensure asuccessful event: different suppliers, guests and clients.Gaining at the expense of making someone “lose” is a no-no at least for me.If there is a challenge, think how can I achieve this by making everyone happy in the process?

5) Seek First To Understand, Then To Be Understood

An effective eventplanner is a good listener! Always listen to what your customer, client
or the people you serve want. Don’t shove your ideas down anybody’s throat even if you feel that your ideas are better. There is always room for discussion.

6) Synergize

Sometimes organising an event for your own company,
can be a political affair 😉 When you organise your own events, it is important to work together effectively with those that are working with you. Sometimes just for the
sake of ego, you tend to hide important information just so you look better than the rest. Ultimately, the event and the people you are serving i.e your staff, your guests, your clients will suffer. So always remember to synergize well!

7) Sharpen The Saw

Read, attend personal development seminars and network with other like-minded people so that you are refreshed and constantly updated on what is going on in the areas that you are interested in or in the  meeting planning arena. Read up on ezines (like this one) ! Sometimes it is important to “recharge” and refresh.

©2010 Maya Kuchit-Desjarlais, Convention Links (S) Pte Ltd


WANT TO USE THIS ARTICLE IN YOUR EZINE OR WEB SITE?

You can, as long as you include this complete blurb with it: The EventWhiz(TM), Maya Kuchit-Desjarlais publishes an ezine every 1st Thursday of the month on Creating Events That Work! Our ezines talk about and share practical experiences in running successful events. These bite-sized info, tips & ideas are specially suited for the busy, time-crunched Corporate Executives, Business Owners, Event Officers, Executive Assistants, Administrative Professionals, Marketing & HR practitioners who want to run their own events successfully, hassle-less, stress-free and with more grace & ease! If you’re ready to create successful events, easily AND get the recognition you deserve – get your FREE tips now at www.eventwhiz.com

Visit www.successfuleventplanningstrategies.com


Gorgeous Dining Destinations @ Banyan Tree Bintan

You can have your meetings at Banyan Tree and its well suited for a getaway & meeting destination for Directors’ meetings, roundtable discussion with the board of directors, etc of around 10 -20 guests.

Their gorgeous dining destinations beckon with beautiful scenic views of the South China Sea at the background – and there’s plenty to choose from as they also own Angsana Hotel property which is located just next door – you can use the facilities there and vice versa. There are dining options at Hole @ 8 – for 40 or more people, The Legends for up to 80 people, where the ocean is just right in front of you, The Rock (only for 2 for a romantic dinner), Massage of the Senses for 2 to 6 pax (which includes a pampering massage right before dinner at the beach beneath the stars)and many more.

If you would like us to manage your events and meetings for you, please email us.

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