Archive for the ‘Offsite Meetings’ Category:

Hi

My team and I have been busy recently with venue search for a possible casino-themed event as well as coordinating for a group of Japanese directors to attend the Monaco Ball. Yes as in Prince Albert’s Principality of Monaco. It is organised every year by Society International who uses this as a platform to raise funds for the underpriveleged. Its main patron is of course Prince Albert of Monaco.

On our part we have to book accommodations, arrange for the guests to go from point A to point B and even advise them on what to wear (this year’s theme is “La Dolce Vita”), where to rent tuxedos in Monaco and more! The headaches come where there are cancellation requests for some guests or when they seek our help to negotiate rates and requests for certain things not normally available from the hotels on their behalf. Ah well, its part and parcel of the job!

Having just organised an offsite retreat recently at Sentosa, I was inspired to write about what are the mistakes to avoid when organising your own Offsite. A lot of companies derive value from organising an offsite meeting as it IS the fastest and the most efficient way to get everyone in the company to bond, talk and work together. And especially if you want to thank your staff for a job well done, what better way than to bring them on an all-expenses paid trip to relax and rejuvenate?

An Offsite Meeting & Retreat meant to “relax and rejuvenate”  however, can go wrong if you do not avoid these common mistakes – read on!

To your success,

Maya Kuchit-Desjarlais
The “EventWhiz(TM)


7 OFFSITE MEETING MISTAKES TO AVOID

Your intentions are great – to reward your staff after a grueling year which turned out profitable or to give them time to “recharge” and “relax” before starting the next financial year or to get the different overseas offices or departments to “bond” and talk to one another.

However without proper planning, your ideal “off-site meeting” may turn out to be a fiasco and you will have a hard time getting your staff to go to the next one! Here are the top 7 mistakes to avoid when planning an offsite retreat :

1) Not Having A Clear Objective

I cannot stress this hard enough. If you don’t have a clear objective of what you want to achieve from your offsite meeting, its easy for anything to go astray. Some clients came to us with “I want them to bond” or “It should be a relaxing trip – kind of” objective. However there are many different ways to bond and to relax! Say something like ” At the end of the day, I want them to understand more about our company, our goals, our culture – to have each department to talk to one another, learn something about team spirit and have fun at the same time!” So be clear about what you want to achieve or you will end up wasting everyone’s time, energy and not mentioning, your company’s money!

2) Choosing The Wrong Site

The venue chosen can make or break the event! When choosing the site, bear in mind what you want to achieve and at the same time know what you can spend on. If you have the budget to bring your team overseas – by all means do so, we are surrounded by many beautiful islands in Bintan, Malaysia, Batam. If you have more money – bring them to Bali, Phuket, Vietnam and even Macau! With budget airlines aplenty – there is no excuse! If not, there are plenty of venues that you can choose from in Singapore. If your company is located near the city centres or if it’s a hassle to organise trips overseas due to visas (your company may have foreigners) – choose out of the way locations like Changi, East Coast Park, Pasir Ris and our good ol’ Sentosa Island for your retreats. If your companies are in Jurong, Tuas areas – go to JB city centre, theres’ all these 5 star hotels like Hyatt JB or Pan Pacific which can be cheaper than holding them in Singapore. Choose city locations if your company is not located there and vice versa – for a change of scenery.

3) Not Having Interesting Activities To Do

Too many “Free & Easy” slots in your itinerary can be too boring for the group. When its “Free & Easy” everyone may be doing their own things – so where is the “bonding”? Organising interesting activities can prove to be a challenge for some. Yes you can’t please everyone but it IS possible to have activities that everyone can enjoy. If you have a big group and would like to organise lots of cool activities for the group – get an experienced teambuilding facilitator or choose a venue that has tons of interesting recreational activities for your group to do.

4) Having Too Many Activities To Do In A Day

On the opposite side of the spectrum – do NOT cram too many activities for your group to do in one day. Meetings in the morning, and teambuilding is best done either half day or full day – don’t squeeze in more games for them to do the next day and at nite! That will be too much for anyone to handle. Part of the plan is to get your team to relax – remember?

5) Not Choosing The Right Speaker For The Meeting

When organising an Offsite Meeting, its great to invite a speaker that can motivate and inspire your team. Choose a lousy speaker – and the whole event can fall flat. Choose one that is engaging and can get the crowd going – the idea is to empower and inspire!

6) Organising The Offsite Over The Weekend or Public Holiday

Having the Offsite over the weekend or public holiday can prove to be quite disastrous as resorts are normally crowded over the weekends. Not mentioning the higher weekend rates for the use of accommodation and facilities. Always do your best not to cut into your staff’s rest day/weekend time with their families unless your team is a young crowd with no family committments – a lot of people may back out from going.

7) Not Getting Feedback From Your Team

After each Offsite Meeting – always gather feedback from your team. What did well and what not so well – how can you improve on the next one. Not being able to follow through with what was discussed during the Offsite Meetings is also another “no-no”. The idea is for people to be able to work better together AFTER coming back from an Offsite retreats. So get to work and implement those ideas, fast!

©2010 Maya Kuchit-Desjarlais, Convention Links (S) Pte Ltd


WANT TO USE THIS ARTICLE IN YOUR EZINE OR WEB SITE?

You can, as long as you include this complete blurb with it: The EventWhiz(TM), Maya Kuchit-Desjarlais publishes an ezine every 1st Thursday of the month on Creating Events That Work! Our ezines talk about and share practical experiences in running successful events. These bite-sized info, tips & ideas are specially suited for the busy, time-crunched Corporate Executives, Business Owners, Event Officers, Executive Assistants, Administrative Professionals, Marketing & HR practitioners who want to run their own events successfully, hassle-less, stress-free and with more grace & ease! If you’re ready to create successful events, easily AND get the recognition you deserve – get your FREE tips now at www.eventwhiz.com

Visit www.successfuleventplanningstrategies.com


An Excellent Hilltop Location For Private Events @ Emily Hill

If you are looking for something exclusive and private for your upcoming event, look no further than Emily Hill @ Mount Emily. Perched on top of a hill, with its majestic presence, you seriously cannot go wrong- And yes, it IS in Singapore!

I found this venue to be an absolute gem – an excellent place to organise themed parties, product launches and even offsite retreats. Great especially for internal staff parties like celebrating an Anniversary, Awards Nite or Gala Nite with a twist. Forget boring hotel venues for your dinner & dances! Organise your next event at Emily Hill for something different and unique for a change 🙂

If you would like us to manage your events and meetings for you, please email us.

Archive for the ‘Offsite Meetings’ Category:

Hey

Can you do me a favour? I would like to know if you have a burning question that you want to ask about eventplanning. Is there any issue that you would like to discuss? And is there  something that you did or doing where events are concerned which may not be working and you want to know why or what went wrong?

And if you have organised an event that went really well, do share! What you did and why you think it went well 🙂

You maybe running your own seminars right now, or even have a business where you are thinking of celebrating your 5th or 10th year anniversary or even organise your own product launches and inviting your customers, past and present as well as as prospective clients.  Organising your own events is a terrific way to keep in touch and stay “personally connected” with your clientele.

Or if you are in the corporate world – stay connected with your colleagues and get “talking” with other departments, through events (or office parties)! Nothing beats that face to face contact, dont you agree?

So! if you do have any issues or questions or would like to share event management experiences, do email me. Don’t worry, I promise not to mention names in my ezines if you do not want me to. If anything, it would be good for you to, coz you may get answers to your questions and you get to share experiences! So email away 🙂

To your success,
Maya Kuchit-Desjarlais
The “EventWhiz(TM)

Working on Teambuilding Elements for Your Offsite Meetings

Whether you own a company or you are the head of department with at least 5 staff, go and organise a small off-site event with some teambuilding elements thrown in.

Its good to just take a break from the daily necessities of work and bond with your staff. Of course the most important thing is to get a well-qualified facilitator from a credible company who can facilitate and brings out the best in your team.

Other than the normal teambuilding “games”, here are some teambuilding elements that you may not think of but you can choose from:

1) Drumming & Percussion Teambuilding

Using drums & percussion as a way to bond with your group. Don’t be surprise that this actually is fun and it works! And they say how you “beat” your drums or percussion instruments will say a lot about you and how you gel with the rest of your team. At the end of the day, create beautiful drumming music with your team – and no, you don’t have to be a musician!

2) Cooking Teambuilding

This trend is getting more and more popular now with the proliferation of culinary schools. How you follow the chef’s instructions, getting your dish prepared and presented with your team can be fun, relaxing and even therapeutic! Plus you don’t even have to be a cook to begin with. If you or your team likes to create and eat what you create, then this is for you!

3) Art & Painting Teambuilding

Imagine a masterpiece by Da Vinci was stolen – you and your team have to re-create the masterpiece from scratch using paints and whatever equipments that was provided for you. Each team also has to explain how and why their “masterpiece” turn out to be that way. The end result from each team will be hilarious!

4) Music Video Teambuilding

Did you know that you can learn how to create your own music video with your team? Fancy doing an MTV dance video? Explore your creativity while working together with your team is another great way to bond. You get to discuss, thrash out ideas, and learn video editing at the same time!

5) Adventure Teambuilding

This runs gamut from an “Amazing Race” type of teambuilding event to an “outward bound” type of teambuilding activity like flying fox, walking on a suspension bridge amidst the canopy trees (also known as the canopy challenge), rock climbing, para-jump
(where you jump from a 10 storey height with a parachute). Depending on the age and health condition of your group, this may be ideal for a “younger” crowd 🙂

Hope the above will give you some ideas on what you can do as a teambuilding activity with your team. There are lots more I can assure you , this is not at all exhaustive but hey its a start.

©2010 Maya Kuchit-Desjarlais, Convention Links (S) Pte Ltd


WANT TO USE THIS ARTICLE IN YOUR EZINE OR WEB SITE?

You can, as long as you include this complete blurb with it: The EventWhiz(TM), Maya Kuchit-Desjarlais publishes an ezine every 1st Thursday of the month on Creating Events That Work! Our ezines talk about and share practical experiences in running successful events. These bite-sized info, tips & ideas are specially suited for the busy, time-crunched Corporate Executives, Business Owners, Event Officers, Executive Assistants, Administrative Professionals, Marketing & HR practitioners who want to run their own events successfully, hassle-less, stress-free and with more grace & ease! If you’re ready to create successful events, easily AND get the recognition you deserve – get your FREE tips now at www.eventwhiz.com

Visit www.successfuleventplanningstrategies.com


Have Your Next Meeting @ Resort World Sentosa!

Yea folks! After more than 5 years of anticipation, RWS in Singapore finally opens its doors to the public – though in phases. It  has opened to the public and they will only take in corporate group bookings in March and April 2010 onwards. And though
Universal Studios is not yet ready for the rides yet,  its still not too early to plan your corporate meetings there!

Have your meetings at Resort World Sentosa! I am totally excited! Arent you?

If you would like us to manage your events
and meetings for you, please email us.

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