Archive for the ‘Party Planning!’ Category:

Celebrating Chinese New Year & Valentine’s – Party Style!

In any party you organise, do remember that there are always these 4 things to take note of – Party theme/Invitation, Decor/Ambience, Food & Beverage and Activities

Once you got all these 4 items down pat, you cannot get wrong with any party!

Party Theme/ Invitation: Create the mood of each party by having a party theme. Once you have that, invite your guests by sending out electronic invitation cards according to your theme – you save on stamps and do your part to save the trees!

For Chinese New Year & Valentine’s Day ecard designs, go here for a combination of “both” http://tinyurl.com/yzhby2c or check out Hallmarks ecards at www.hallmarks.com

Decor: Decorate the house with chinese characters that spell out “happiness” and “fortune”. Go to Singapore’s famous Tekka Mall or those “SKP” shops that are all over our  neighbourhood towns – they have plenty of CNY decor in stock. Too lazy to go to the shops? Then go online here to shop http://www.asianideas.com/

(Superstition: The Chinese believe that if you sweep the floor during CNY, it will ward away all good luck – so make sure to clean your house prior to the party and not on the day of the party! Also dress in red when you greet your guests, as that signify prosperity)

For pretty Valentine’s Day decor  ideas go to Martha Stewart’s site here:  http://tinyurl.com/yffxkjo(she will even teach you how to make them!)

For some “corny” ones, go here: http://tinyurl.com/yglf49s

Food & Beverage: Concoct a new drink specially for the CNY party and call it whatever you want that is inline with “Good Fortune”, “Great Prosperity” or even the ‘famous’ “Double Happiness” 🙂

Evite.com suggests concocting a Golden Champagne Cocktail by using signature flavors such as lychee, coconut or tangerine.

  • 3 parts sparkling wine
  • 2 parts tangerine juice
  • 1 splash grenadine

Pour sparkling wine into a champagne flute, then add tangerine juice. Top with grenadine. For non-alcoholic drinkers, substitute the wine with sparkling grape juice!

For Valentine’s Party, Evite.com suggests the Love Potion # 9:

  • 20 ounces
    cherry-flavored Kool-Aid
  • 8 ounces
    vodka
  • 3 ounces white rum
  • 1 pouch cherry-flavored Kool-Aid
    powder

Pour Kool-Aid into a punch bowl; then add vodka and rum. Add 1 additional pouch of cherry Kool-Aid mix and stir.

Non-alcoholic – sparkling pear and apple cider

Activities: For CNY, organise a mahjong tournament http://en.wikipedia.org/wiki/Mahjong – don’t know how that works? make sure at least one of your guests know how to play and let him or her lead or teach others.

Another home party game favourite to play especially for Valentine’s is Twister http://en.wikipedia.org/wiki/Twister (game) – its fun and who knows what may come out of that?

Good luck 🙂

©2010 Maya Kuchit-Desjarlais, Convention Links (S) Pte Ltd


WANT TO USE THIS ARTICLE IN YOUR EZINE OR WEB SITE?

You can, as long as you include this complete blurb with it: The EventWhiz(TM), Maya Kuchit-Desjarlais publishes an ezine every 1st Thursday of the month on Creating Events That Work! Our ezines talk about and share practical experiences in running successful events. These bite-sized info, tips & ideas are specially suited for the busy, time-crunched Corporate Executives, Business Owners, Event Officers, Executive Assistants, Administrative Professionals, Marketing & HR practitioners who want to run their own events successfully, hassle-less, stress-free and with more grace & ease! If you’re ready to create successful events, easily AND get the recognition you deserve – get your FREE tips now atwww.eventwhiz.com

Visit www.successfuleventplanningstrategies.com


Have Your Next Meeting @ Hong Kong Disneyland!

Talk about Chinese New Year AND unique experiences! Having just been to Hong Kong Disneyland –  did you know that you can have your meetings and teambuilding activities at the famous Hong Kong Disneyland Hotel? They have  magnificent ballrooms with huge, sprawling space and beautiful sea views. Your team will be captivated and trust me its not just for kids.

Want to show your appreciation to your staff, clients or management team?

Have your meetings at Hong Kong Disneyland Hotel! Click here and watch the video.

If you would like us to manage your events
and meetings for you, please email us.

Archive for the ‘Party Planning!’ Category:

Organising A Party On A Shoe-string Budget!


Let’s say  you want to organise a simple get-together party at home or that you’re in charge of the office party – it could be the recent Xmas, New Year, Colleague’s or Boss’s farewell party and you are well, short on the budget – whats the first thing you need to do?

I dont know about you, but the first thing I’d do is to decide how many people I want to invite at the party or should be at the party. Once you have decide on the numbers, get on with the food.

Whats a party without great food right? And great food does not have to be expensive. It just have to be tasty. Get a list of food that you think would be great at a party and if pot-luck is not a problem – assign the guests to contribute and bring them there. The problem with pot-luck is when you let the guests bring in whatever they want and sometimes you have a lot of the same thing. Not good. So make that list and assign each dish to the relevant person.

When it comes to the fun element at a party – get everyone to come in fancy
dress-ups according to the party themes – its less expensive than having to dress up in formal wear and sit it fancy hotels – dont you think?  Think “Back to School” , “Cultural Nite”  or even “Sports” Theme. Lets face it, everyone has some of those in their wardrobe! and do it with a twist – for example in Cultural theme – get each one to dress up in another ethnic group’s traditional or cultural wear – and don’t just stick to one, mix and match! Let them be creative and they will come up with something.

Decor at a party also does not have to be expensive. With a bit of creativity, you can use edible stuffs as table decor and even gifts for the guests. Think –  huge bowl of colourful fruits at the centrepiece (instead of fresh flowers), or long vase filled with baguette roll. All of which you or your guests can eat later!

Just so your guests do not get bored – have board games to entertain the crowd if its a cosy group. I love the game “Taboo” – it never fails to break the ice and get the guests talking to one another in super short time. Music is important too – get someone’s ipod and stick a portable speaker on it. No need anything fancy so long as you have someone who has a good collection of party music.

Or if you are organising a new year’s eve party – do a time capsule game where each guests write what their predictions are for the year and drop them in a “time capsule” aka tin cans or metal containers and make something out of it.

With a little bit of planning and thinking ahead,  you CAN have a wonderful party full of laughter, camraderie AND it does not have to cost a bomb!

Good luck 🙂

©2010 Maya Kuchit-Desjarlais, Convention Links (S) Pte Ltd


WANT TO USE THIS ARTICLE IN YOUR EZINE OR WEB SITE?

You can, as long as you include this complete blurb with it: The EventWhiz(TM), Maya Kuchit-Desjarlais publishes an ezine every 1st Thursday of the month on Creating Events That Work! Our ezines talk about and share practical experiences in running successful events. These bite-sized info, tips & ideas are specially suited for the busy, time-crunched Corporate Executives, Business Owners, Event Officers, Executive Assistants, Administrative Professionals, Marketing & HR practitioners who want to run their own events successfully, hassle-less, stress-free and with more grace & ease! If you’re ready to create successful events, easily AND get the recognition you deserve – get your FREE tips now atwww.eventwhiz.com

Visit www.successfuleventplanningstrategies.com


The Amanpuri, Phuket – your next meeting venue!

The Aman Resorts, the name conjures up images of romance, exclusivity and unique experiences.

Check out how you can be spoilt totally, by having your meetings in the luxurious surroundings of Amanpuri Phuket –  ideal for small intimate groups of 10 to 50 guests.

Want to show your appreciation to your clients or management team?

Have your meetings at The Amanpuri

If you would like us to manage your events and meetings for you, please email us.

Archive for the ‘Party Planning!’ Category:

5 Tips To Get More Butts To Your Launch Party!

Your client wants you to handle the launch party of a brand new website. Its pretty new in the market and no one has heard of it. There is no existing database of any users to say the least.

You are to plan the whole execution of the launch party and you are supposed to get new users to the site by inviting potential users to the party.

So where do you start and who do you invite?

Add on to the fact that the client did not  even give you ample time to plan everything – how does 6
weeks starting from scratch from now to the party date sound to you?

Good thing you are subscribed to this ezine coz you can simply read on 🙂

1) Database! Database! Database!

When you are marketing for any event, remember that database is key. Decide how you are going to reach them? Online Marketing? Via email? Offline marketing? Via tele-call and faxes?

The best way to get responses to an event I feel, is always via direct marketing – it is after all an invitation to your guests and  you need them to RSVP fast.

In this event,  because this is a new website launch – we went 100% the online marketing route.

We set up an e-invitation complete with an

online RSVP and auto-replies. We send our invites mainly through our own email list as well as an email list that we rent based on the profile that we wanted.

We also set up a Facebook Fanpage of the event and send out invitation via our Facebook friends’ list as well as Facebook Ads. AND we made use of the blogger’s advertorial route to promote this event to their readers.

Needless to say, for the first 3 weeks, we did nothing but promote the event to as many avenues as
possible.

2) Make It EASY For Guests To RSVP for your event

The first thing we did before anything else  was to get our e-invitation RIGHT.  We spent several days to  create the e-invitation flyer, created the online RSVP page, got the relevant auto-reply working, created a “refer-a-friend” page  so
that they can refer friends to the party. Everything was made as easy as possible for guests to register.

Also, we did not ask for too many details  on the registration  or RSVP page – only full name, contact and email address were compulsory. We had to add in the birthdate as the party was going to be held at a club and only 18 years and above are allowed in. But that was about it.

Needless to say, once we blasted out to our first batch of database, we received 10 RSVPs almost immediately after.

3) Ensure Exclusivity

Although this a free-for-all to any guests who wants to come to the party, we made sure that guests has to RSVP and only “Confirmed” guests are allowed entry.  Guests must receive a “confirmation email” which serves as a “entry ticket” to the party.

This serves 2 purposes:

a) not everyone is allowed into the party, so it is “exclusive”, “invitation-only” party

b) gives us, the organisers control as to who can be allowed in, in case of overbooking – the venue after all has a limited seating capacity.

By so doing, we get more than our expected RSVPs simply because people just want to get into an “invitation-only” event. Especially when its free!

4) Gives Incentives for Guests To Come To The Party Early!

If there is only ONE thing that you take away from reading these tips, its this – give incentives for the Early birds. It saves you a hassle of worry about guests not showing up at the event as they stroll in late.

PLUS, you will even get a queue of people all waiting to get in!

Be creative in your offering and you will definitely get a lot of people waiting to get in!

5) Remind The Guests About The Party Repeatedly and Mercilessly

Once they have RSVPed to your party, remember to send them a confirmation email, call them to ensure that they are REALLY coming, SMS them and remind them to come to the party.

You cannot over do this enough. Even with all these measures in place, we still get guests telling us they forgot about the party!

Remember, unless you give them something of value – be it in terms of entertainment, free drinks& food, gifts – people are just too lazy to go anywhere these days.

So remember, hound them repeatedly once they RSVPed, to ensure that they go to your party 🙂

So there you go! 5 simple tips that you can use for your next launch party!

©2009 Maya Kuchit-Desjarlais, Convention Links (S) Pte Ltd


WANT TO USE THIS ARTICLE IN YOUR EZINE OR WEB SITE?

You can, as long as you include this complete blurb with it: The EventWhiz(TM), Maya Kuchit-Desjarlais publishes an ezine every 1st Thursday of the month on Creating Events That Work! Our ezines talk about and share practical experiences in running successful events. These bite-sized info, tips & ideas are specially suited for the busy, time-crunched Corporate Executives, Business Owners, Event Officers, Executive Assistants, Administrative Professionals, Marketing & HR practitioners who want to run their own events successfully, hassle-less, stress-free and with more grace & ease! If you’re ready to create successful events, easily AND get the recognition you deserve – get your FREE tips now atwww.eventwhiz.com

Visit www.successfuleventplanningstrategies.com


The Amanpuri, Phuket – your next meeting venue!

The Aman Resorts, the name conjures up images of romance, exclusivity and unique experiences.

Check out how you can be spoilt totally, by having your meetings in the luxurious surroundings of Amanpuri Phuket –  ideal for small intimate groups of 10 to 50 guests.

Want to show your appreciation to your clients or management team?

Have your meetings at The Amanpuri

If you would like us to manage your events and meetings for you, please email us.

Archive for the ‘Party Planning!’ Category:

7 Tips To Planning A Successful Yacht Party!

A party on a yacht can be fun, exciting and unique. It is ideal for any occasion – corporate product launches, birthdays, private networking parties, dinner parties, cosy solemnisation parties, celebrations and so on.

But its not for everyone.

There are many things to consider when you organise a party on a yacht. For one thing, a yacht party does not cater for big, “surprise” turn-outs. A party on a yacht is ideal for 10 – 25 people or 30 at the most depending on the yacht’s capacity. And that depends if you are docking at the berth or cruising. If you would like to bring your guests to cruise the southern seas – only 13 guests are allowed to cruise. This is in line with the  (MPA) Marine Port Authority regulations in Singapore. Other countries may have different regulations so you should check with the relevant authorities if you are planning a yacht party overseas.

Most yachts though may look “huge” from the outside, they cannot accommodate a lot of guests. So here’s

Tip # 1
Be Strict With Your Guests’ Attendance.


State it clearly on your invites that RSVPs are required and not responding by a certain deadline means they are not “in”. Once you get the required number of guests and confirm them, close your invites. Don’t confirm anyone else. As the organiser, you will get the usual “Can I still come?” routine and your tendency is to please your guests but when you organise a party on a yacht – you just
can’t. Unlike hosting in a hotel – there is simply “no space”

Tip # 2
Go “Yacht Hopping” Before YouSettle On The One

Just like you would “venue visit” when you organise an event. Organising an event on a  yacht requires you to do the same except that you are doing this on water! Check out the yacht charter website for Asia where it lists all the yacht charter companies available in Singapore – http://tinyurl.com/kmbvc9 Know your guests – are they cosy with each other? Will they enjoy “squeezing” or do they prefer slightly large spaces? What sorts of activities will you be organising on the yachts? Will you want to cruise? What are their charter fees? All these will help you decide which yacht to eventually choose.

Tip # 3
Know What You Are Getting With The Charter Fees

Really scrutinise the yachts for space constraints, what they allowed you to do or not to do on the yachts, and what goes with the charter fees e.g some yachts come with a fully equipped kitchen and some don’t. Some yachts do not include a generator when cruising – so there is no electricity and you may have to bring your own battery operated equipments when cruising. Some yachts do not allow you to bring your food or may charge you a “loading fee” if you do. Some yachts have a  barbeque pit on board and some don’t. So get to know the details and really know what you are getting with the charter fees so that there are no surprises later.

Tip # 4
Ensure Enough Food For Your Guests!

When you organise a party on a yacht, ensure that you order or stock up enough food and drinks for your guests. Remember, once you set sail, there is no way to get supplies! Some yachts provide a full dining experience with a chef on board, so you do not have to worry about lack of food – you just pay them 🙂

If however you are getting your own caterer make sure that you plan your meals well. If you plan to BBQ on board, ensure that all your meat and seafood are marinated in advance. Good to hire someone to barbeque for you when your guests are being entertained! Have light snacks, or finger foods as appetiser before you set sail and have staple foods like rice, pasta, bee hoon, baked potatoes – trust me, you get hungrier fast when you are out there cruising 🙂

Tip # 5
Have Music, Will Travel!

Not all yachts come equipped with fantastic sound systems or piped-in music. So you may need to bring your own boom box or an ipod with speakers and a good music collection. Its nice to have music playing in the background when your guests step on the yacht. So ensure the ambience on the yacht is well taken care of with good music. Or if you have a big budget – hire live jazz musicians to play on the
yacht!

Tip # 6
Be Clear With Your Itinerary

When you charter a yacht, it goes by a minimum of 4 hours charter depending on the yacht charter company. Discuss with the yacht representative on what you can do within the 4 hours. There are many things you can do when you organise a yacht party – there is the dinner cruise  -you can catch the Musical Fountain or Songs From The Sea and the fireworks at Sentosa from the open sea. Or you can opt for a cruise to the souther seas where they can take you to BBQ on one of the islands. Or you can just party on the yacht at the berth and not cruise. Whichever way you choose, be clear with them on what your plans are, so that they can arrange with the skipper or the yacht’s captain prior to your event.

Tip # 7
Be Prepared For Anything!

When you organise any event, contingency plans are the norm. The same goes for organising a yacht party. For example, some of your guests may be prone to sea sickness – yes! it does happen. So make sure you have seasick pills – or pre-warn your guests to have them before getting on board. Be prepared for wet weather – in case it rains heavily, the skipper may choose not to cruise as the water is choppy so make sure that even if the yacht docked at the berth, that the yacht is big enough and the guests will still have a good time on the yacht with good food and good music. Make sure you have ice boxes filled with ice, in case the refrigerator do not work when cruising and you still need to chill your drinks.  Or there could be power failure when you have a night cruise – so get ready those torches and spare batteries! In short – be prepared for anything 🙂

©2009 Maya Kuchit-Desjarlais, Convention Links (S) Pte Ltd


WANT TO USE THIS ARTICLE IN YOUR EZINE OR WEB SITE?

You can, as long as you include this complete blurb with it: The EventWhiz(TM), Maya Kuchit-Desjarlais publishes an ezine every 1st Thursday of the month on Creating Events That Work! Our ezines talk about and share practical experiences in running successful events. These bite-sized info, tips & ideas are specially suited for the busy, time-crunched Corporate Executives, Business Owners, Event Officers, Executive Assistants, Administrative Professionals, Marketing & HR practitioners who want to run their own events successfully, hassle-less, stress-free and with more grace & ease! If you’re ready to create successful events, easily AND get the recognition you deserve – get your FREE tips now atwww.eventwhiz.com

Visit www.successfuleventplanningstrategies.com


The Amanbali Break Treats!

The Aman Resorts,

the name conjures up images of romance, exclusivity and unique experiences. Check out how you can stay at 3 of the

 

Amanbali properties in 1 trip!

Want to show your appreciation to your clients or management team?
Have your meetings at The Amanbali

 

If you would like us to manage your events and meetings for you, please email.

Copyright @ 2012-2013 Convention Links (S) Pte Ltd ~ All Rights Reserved.

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