Let’s face it, not everyone of us was
born to plan events. It takes more than
just booking the venue and catering food to make any event
successful! Behind every fabulous event, there are essential
elements, key strategies that are in place to make it happen. An
event that runs like a well-oiled machine will get praises all
around - but an event that flops – low turnouts, unhappy guests or a
programme that is an entertaining as your toe nail can be a
In this workshop, you will learn the techniques that all top
event planners use to execute a flawless event. A well-planned,
well-run meeting, retreat or convention is a thing of beauty. You
get ONE chance to create an impression at your event and if you
don’t take full advantage of that – you can say good bye to that
promotion or worst – your career!
Sure this may be something that “fell on your lap”, or it may
not be what you asked for and this may not even be comfortable for
you – but imagine if you can put everything together, make it run
like clockwork and pull it off seamlessly, miraculously even,
wouldn’t this be the highlight of your career – everyone will sit up
and take notice, wouldn’t they?
So which would you go for? Winging it and pray desperately
that everything will go well, or actually learning and applying the
techniques that will ensure your event’s success?
If you find yourself suddenly tasked with planning an
important event for your company like a conference, incentive
meeting or a product launch that could be a critical component to
your organizations’s success – then this might be the most important
letter you’ll ever read!
Are you facing any of these problems?
- You don’t know where to start or what to
- You don’t have a way to stay organized – or you
don’t know how
- You know you need a plan but you don’t know how to
create one from scratch!
- There are just too much things to do – and you
can’t get professional help
- There are too many or too few people in the team –
and they don’t all agree
- You have an unrealistic budget or very low budget
- if at all!
- No one taught you how to create an event timeline
- Not knowing what to delegate and who to do what is
- (and worst you realized too late that you did not
enlist enough people to help you onsite
at the event
- You don’t know what are all the items required to
allocate for an event budget
- You tend to overlook some costly event expenses
- You did not expect the unexpected – and that costs
- Not having a clear goal of what you want
- Not knowing how to get the invitation out
creatively and effectively to reach out to your
- You don’t have a list of guests to invite to the
- You are not sure which venues to choose
- You don’t know how to make the right venue
recommendation to your boss
- You are overwhelmed with which vendors to
- You don’t know where to get the right vendors for
- You don’t know how to negotiate with event
- You don’t know what to look for in a contract
- You thought you already told “them” verbally – how
come they didn’t show up at the
- You suddenly found yourself with a mountain of
correspondences with many different
parties to deal
- You are not very good with details – and there ARE
a lot of details to plan in events!
- You can’t seem to visualize how you want your
event to turn out – because you are
- You don’t have any idea how to run the
entertainment portion of the event
- You lack creativity or not knowing what the fun
activities are to do at your event
- You don’t know which talent or entertainer is good
- You have no idea about publicity or how to
publicize the event
If you answer YES to any of the above - You DO know one thing
– you’re in Big Trouble!
All it takes is only one or two avoidable mistakes during the
planning or a missed opportunity to promote , and you event can be a
COLOSSAL FLOP. Imagine having to apologise to everyone from your
bosses to your guests. Then you have to overcome the negative
publicity – And resulting in having a hard time persuading people to
go to your next one. Wouldn’t that be terrible?
But it doesn’t have to be that way and here’s the good
Mark this date on your calendar (chooose ONE):
15th May 2012, Tuesday
26th May 2012,
offering a personalised full day session with LIMITED
seats to allow for better interaction and receptiveness of the
WHAT YOU WILL LEARN
We will show you how you can plan an event like
a pro, put in place fail-proof systems, work through the key
strategies and ensure your event’s
A) PRE-EVENT PLANNING CRITICAL
Before planning any event, it is important that
you have a checklist of things to be done, questions to ask
yourselves and miscellaneous items to be aware of. Shorten your
learning curve by going through this step-by-step process of
creating your own successful event:
B) ONSITE PREPARATION – TIPS TO STAGING
THE EVENT SUCCESSFULLY
- How to
set your Event Objectives: The 5 key questions to ask before
planning ANY event – get this wrong, and you’ll be in
- How to
decide the type of events that makes the most sense for you
- How to
set measurable goals so that you don’t sabotage yourself
minimum number of months you need to plan most events
your events should never clash with any religious or commemorative
- The #1
month to avoid – especially in Singapore & Malaysia
- The 7
key factors to consider when developing your event budget
- How to
set budgets so that you are not takened by surprise!
- How to
decide what to put on your budget – the answer may surprise you
- How to
work with suppliers so that they give you the best deals!
are the 3 hidden expenses that will eat you alive!
- Choosing your venue – the 5 critical questions you must ask
before you select the venue
Secrets to negotiating successfully with venues
- The 5 key steps in creating an event
- The # 1
thing to decide on when planning your event programme
secret to ensuring your programme goes by smoothly
- The 2 things to consider before you decide on an
- How to
ensure that you are selecting the right theme for your
- The 7
different types of corporate events and what needs to be in the
- How to
decide what types of catering is suitable for your event? Buffet,
Sitdown or Standing only?
- Choosing the right kind of programme entertainment for your
guests – inhouse or outside entertainments?
- 5 things to look out for when choosing outside
- How to
create an event timeline that is effective for you?
- How to
set priorities that will ensure you get the most important things
needs to take place 6 months, 3 months, 2 months, 1 month and
even1 week to the event!
- 7 secrets to staying on top of ALL those
- How to
choose the volunteers that will help you
- The 3
most important things to consider in pre-event planning
When managing a corporate event – a
major consideration is of course the guests or delegates that you
will be inviting. Learn how to select, invite and approach your
delegates. A large portion of managing your event onsite is to get
everyone there, monitoring the activities and making sure that they
know how to get back at the end of the event – especially when you
are arranging their travel and accommodation.
What You Will Learn:
SIMPLE FORMULA of knowing how many invitations to send
- 9 ideas to targeting your attendees
difference between an indoor and outdoor event – no, its not just
- What to
look out for when your event is not held in a hotel or where there
are no readily available support staff to help you with
- How to
ensure efficient logistics when arranging for seats, tables and
stage at your event
VAKS of events (visual, audio, kinesthetics and smell) – and how
to get them right for your event
use of decorations to enhance your events
- What is
the FIRST thing guests should see when entering your event
are the 4 MOST IMPORTANT things to manage onsite and you
cannot afford to get this wrong!
- How to
ensure a tip top registration secretariat team - when do you use greeters?
- How to
decide what to put on your event invitation and what to do after
the invitation to your event has been accepted
- 5 hot tips for working with your caterers
- How to
decide what type of food to cater for (yes, your guests’ dietary
requirements are important) and how much food to order
you should know and what you should avoid if you are serving
- How to
entertain your guests if you are having the cocktail hour
you or should you not have fringe activities before dinner?
- When is
good to hire professional Talents/Entertainers – where to find the
you must know when hiring professional speakers or celebrity
entertainers at your events
- Why it
is important to hire an emcee for your event
hot tips for working effectively with your emcee
you need to know to make your programme enticing and entertaining
for your audience
- How to
ensure that your event programme go as plan
- Why you
must monitor what goes and what will be on stage once the
- Landmines to avoid when you are handling your own AV
equipments – the microphones, LCD projector, laptop
C) HOW TO EVALUATE SUCCESS – WHAT YOU
NEED TO DO FOR YOUR POST-EVENT FOLLOW-UPS?
See how easily you can evaluate the
success of your event. Know the simple formula to follow up with
your delegates, vendors, speakers after your events for a lasting
- 7 Ways to measure the success of your
- 4 Ways
to get your guests to return next year – if yours is an annual
- 3 Ways
to use your website as an after-event follow up
- 5 Ideas
to say “thank you” after your event
- Who are
the group of people that MUST be given thanks to
- How to
evaluate if your event committee or staff has perform their
- 3 TIPS
on doing an effective event debriefing with your event
committee, sponsors or partners
- Tips on
scrutinizing your after-event bills so that you don’t have to pay
more than you should
- Tips on
how to keep an emotional distance between you and the event
- Powerful ways to use follow-up event testimonials
goes inside your event "photo-book" – so its easier to plan
for next year!
you’re given the opportunity to learn this in an easy to digest,
step by step process at a fraction of the cost that I normally
charge my clients who consult me on their eventplanning needs. Space
is limited as I would like to impart my knowledge and expertise to
those who really wants it.
imagine an event that is well-turned out – imagine the happy faces
all around, the praises, the compliments from your bosses and your
guests! If you would like to know the how –tos, the techniques, tips
and tricks - then REGISTER for this workshop today!
HERE IS A SUMMARY OF THE BENEFITS
RECEIVE FROM THE WORKSHOP!
The Tips Techniques and Tricks The Pros Use To Put On
Flawless Events Which You Can Apply Almost
||Save time and energy learning
everything from scratch on your own|
||Understand Key Strategies That Will
Lead To Successful Event Planning|
||Be Confident That You Will Pull
Everything Off Like A Pro!|
||Get Started Right -Learn What You Need
To Know Before You Begin Planning For Your Events|
||Save Yourself The Worry, Wrong Turns
& Wasted Effort By Starting Right!|
||Know the #1 Reason Events Go Off
||Avoid The Mistakes & Pitfalls So
that Your Events Are ALWAYS On Track|
||Learn How To Deal With Vendors And
Suppliers That Matter|
||Save Money On Knowing What You Must
Have and What You Can Scrimp Off In Order To Have A Successful
||Negotiate And Deal With Venues
||Know The Secrets To Choosing The Right
||Learn How To Deal With ALL Those
Details In Planning Your Events |
This workshop will not only give you a Step-by-step process
of how you can plan and execute a successful event - without the
stress. It will also give you the secrets to negotiating with venues
and vendors saving you thousands of dollars! You will come away with
the confidence you need to pull everything off and make everything
work together like clock work. Learn to execute events like a pro -
even if this is your first time planning it!
WHO IS YOUR WORKSHOP FACILITATOR?
Maya Kuchit-Desjarlais has
worked in the events, conferences and seminars industry for more
than 10 years.
She has honed her skills in eventplanning over the
years and is now willing to share her knowledge so that you too can
do the same.
Having worked in conference organizing companies both big and
small since she graduated from the National University of Singapore,
she has been running her event planning company for the past 10
years and is the Director and Principal Trainer of Convention
Links (S) Pte Ltd.
Her corporate clients include Millipore Asia, China Aviation
Oil, Procter & Gamble, Carl Zeiss, Knowledge Universe, Gillette
Asia Pacific, National Computer Systems, Hummingbird Asia, ADC
Krone, KODAK, Hapag-Lloyd, BW Offshore, World Kitchen to name a few.
Her philosophy in events organizing has always been simple:
To be totally meticulous in all event details and be overzealous in
the pre-planning stage of events so that you will not be caught with
surprises after. She believed that being calm in the midst of it all
is the best way to handle everything. She is the go-to person when
clients want answers to their event planning needs. She will teach
you everything she knows about creating your own successful events
and will present you with a step-by-step process on how you can
reach your event goals – without the stress!
DON'T TAKE OUR WORD FOR IT.
LISTEN TO WHAT OUR
PAST PARTICIPANTS HAVE TO SAY.
|Testimonial #1: Met Learning
gave "Excellent" for Content and "Very Good" for Presentation
Events Director, Tanjung Rhu Resort, Malaysia
|Testimonial #2: Gained Plenty of
learnt a lot and gained many useful tips, ideas and "secrets"
to successful event planning!"
Senior IT Marketing Executive, Alenu-IT Business
|Testimonial#3: Got Concise And Concrete
excellent workshop! I have managed events before but this
workshop gave me concise and concrete steps to event planning
Linda Razak, Freelancer
have definitely picked up a few pointers from the course and
will recommend this to my colleagues!"
Personal Assistant, MICA
|RECENT TESTIMONIAL FROM OUR
recent Knowledge Universe Retreat at Bintan managed by
Convention Links was hugely successful! We achieved our
objectives of bonding, celebrating, and rewarding our team.
Thanks to you and your team for making it easy and helping us
to manage every tasks from accommodation, transport, meetings,
teambuilding activities and our meals planning to be so
Reg Singh, Chief Financial Officer, Knowledge
SO, WHAT'S YOUR INVESTMENT?
Here’s what you
- Your very
own workshop manual, checklists, event templates for
you to fill in the blanks and use immediately at your next
- Scrumptious snacks & drinks served
throughout the session
- A full day session - whatever issues or
burning questions you may have for any of your upcoming
events - get your answers today!
- The all important Certificate
of Attendance, acknowledging that you have attended
Grab The Early Bird Rate at only
(register by May 2nd 2012)
Remember there are limited seats for a
full day session! Grab your seat today!
YOU WILL SAVE YOURSELF THOUSANDS!
You would spend literally thousands of dollars and thousands
of hours compiling all the tips for this workshop. We don't know of
any corporate executives, who has that luxury. Your time and effort
should be spent filling in the blanks and using the information at
the workshop to come up with creative ideas for planning your next
event. You shouldn't be wasting your time tracking down the
thousands of little details we have provided here for
And do you know how much special event planners and
professional publicists cost? You can easily pay up to
SGD10,000 or more to a professional planner to attend to the details
and publicity of your event. If you want help
implementing the ideas you see here, you can get what you need at a
fraction of the cost! We tell you everything you need to know about
planning your events successfully!
YOU'LL BE CRANKING OUT IDEAS WITHIN MINUTES!
The workshop is designed for you to
churn out event ideas and help you plan your event so that you can
manage the details successfully. The template and checklists given
at the workshop is dedicated to help wow and impress your
Thousands of hours of hard work, mistakes and research went
into creating this Successful Eventplanning Strategies Workshop. We
have done it so you that you can shorten your learning curve and
apply the eventplanning strategies that we will be teaching
ACT IMMEDIATELY AND RECEIVE THE FOLLOWING BONUSES
|Bonus #1: ** ONLY FOR THE FIRST 2
DELEGATES WHO REGISTERED FOR EACH
| Mini-booklet compilation of
more than 150 Event Vendors Listing worth
SGD39.90! Includes Caterers, Event decorators, Transport
providers, AV Suppliers, Talents/Entertainers - all the event
vendors you need to run your own events and they include some
of our event vendors whom we have used for our own events!
This alone can save you tons of heartaches, money and time
dealing with the wrong vendors!
| Mini-booklet compilation
of more than 200 Event Venues in Singapore worth
SGD49.90 (and no this is not just a hotel list, it includes
night clubs, beautiful black &white bungalows, yachts,
country clubs, unique restaurants, offsite locations,
auditoriums, training rooms and many more locations for you to
organize your next event in Singapore!) Gives you loads of
ideas on the possibilities of each venue and will
save you plenty of time on venue
| Your very own workshop
manual. It will contain dozens of pre-written
outlines, samples, and checklists
used to run your own events.It will also contain many
templates and worksheets you can use after you leave the
workshop. There are plenty of reference materials in there
which you can use over and over again - once you have it - you
won't organize your next event without it
|Bonus #4: |
| CERTIFICATE OF ATTENDANCE
– Use this as proof of your attendance AND it
could even be a stepping-stone for your
Seats are LIMITED - to ensure a conducive
learning environment for each participant!
So! If You Are Ready
Planning Successful Events,
Maya Kuchit-Desjarlais / Director & Principal
Remember, our supply of the free bonus #1 & #2 is
limited to the 1st 2 registrations! Register Today!
P.P.s Grab the early bird rate at only
S$495 per person if you register by 02nd May 2012! Register
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